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Administrative Assistant, Programs & Services

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Location: Bethel, CT, United States
Schedule: M-F 8A-5P

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About Us: Ability Beyond is a dynamic and innovative non-profit organization dedicated to our mission: to discover, build and celebrate the abilities in all people. As a part of our growing team, you'll have the opportunity to contribute to our success and collaborate with talented professionals who share a passion for excellence.

Position Overview: We are seeking a dedicated and organized Programs & Services Administrator to join our team. You will play a crucial role in ensuring the efficient operation of our programs and services. Your responsibilities will include program coordination, administrative support, and stakeholder engagement. This is a hybrid position with a flexible schedule. 

Key Responsibilities: 

  • Manages the Med Administration process including (but not limited to): enrolling/coordinating med courses, coordinating and collecting background check requirements, and contacting staff about expiring med pours.
  • Processes all required Med Admin paperwork and information timely to facilitate the required coursework, testing, and other certification requirements.
  • Schedules meetings and keeps track of due dates for licensure and forwards packets to Services Manager/Residential Program Manager. Participates in typing plans of correction and sends out to providers.
  • Orders supplies for nursing team and licensed residential. 
  • Maintains flexibility to meet urgent needs of the department, works collaboratively with program services team and maintains open communication with other departments.
  • Assists on special projects as deemed necessary by supervisor and performs other related duties as assigned.
  • Serves as a Notary Public for the office of the President & CEO.
  • Serves as a back-up to the Chief of Staff, including support for the Board of Directors and Committee Meetings, as assigned.


  • Must possess a high school diploma or equiv­a­lent
  • 3-5 years experi­ence; prefer­ably in a health care environment
  • Must have strong computer skills, including experience with Microsoft Office, and knowledge of gener­al office prac­tices. 
  • Capa­ble of observing and following discre­tionary rules and procedures.
  • Experience in dealing with confidential material and heavy volume in a fast-paced office.
  • Strong organizational and communication skills.

Why work for Ability Beyond? 

  • Competitive benefits package, including a PTO as well as medical/dental/vision coverage.
  • Opportunity to work in a collaborative and innovative environment.
  • Chance to contribute to a company with a strong mission and vision.
  • Professional growth and development opportunities.
  • Supportive and inclusive company culture!

Join us in making a difference in the lives of the people we serve each day.  We look forward to reviewing your application! 

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