Administrative Assistant, Programs & Services

Description

About Us: Ability Beyond is a dynamic and innovative non-profit organization dedicated to our mission: to discover, build and celebrate the abilities in all people. As a part of our growing team, you'll have the opportunity to contribute to our success and collaborate with talented professionals who share a passion for excellence.
 

Position Overview: We are seeking a dedicated and organized Programs & Services Administrator to join our team. You will play a crucial role in ensuring the efficient operation of our programs and services. Your responsibilities will include program coordination, administrative support, and stakeholder engagement. This is a hybrid position with a flexible schedule. 

Key Responsibilities: 

• Manages the Med Administration process including (but not limited to): enrolling/coordinating med courses, coordinating and collecting background check requirements, and contacting staff about expiring med pours.
• Processes all required Med Admin paperwork and information timely to facilitate the required coursework, testing, and other certification requirements.
• Schedules meetings and keeps track of due dates for licensure and forwards packets to Services Manager/Residential Program Manager. Participates in typing plans of correction and sends out to providers.
• Orders supplies for nursing team and licensed residential. 
• Maintains flexibility to meet urgent needs of the department, works collaboratively with program services team and maintains open communication with other departments.
• Assists on special projects as deemed necessary by supervisor and performs other related duties as assigned.
• Serves as a Notary Public for the office of the President & CEO.
• Serves as a back-up to the Chief of Staff, including support for the Board of Directors and Committee Meetings, as assigned.

Qualifications:.  

• Must possess a high school diploma or equiv­a­lent
• 3-5 years experi­ence; prefer­ably in a health care environment
• Must have strong computer skills, including experience with Microsoft Office, and knowledge of gener­al office prac­tices. 
• Capa­ble of observing and following discre­tionary rules and procedures.
• Experience in dealing with confidential material and heavy volume in a fast-paced office.
• Strong organizational and communication skills.

Why work for Ability Beyond? 

• Competitive benefits package, including a PTO as well as medical/dental/vision coverage.
• Opportunity to work in a collaborative and innovative environment.
• Chance to contribute to a company with a strong mission and vision.
• Professional growth and development opportunities.
• Supportive and inclusive company culture!

Join us in making a difference in the lives of the people we serve each day.  We look forward to reviewing your application!